MINUTES, BVRI BOARD MEETING, APRIL 21, 2001
CALL TO ORDER:
The meeting was called to order by President Dave Morley at 4:02pm in a joint presence at
the Community Services Building Conference Room at Bear Valley, California and on a
conference call-in number set up to accommodate several members unable to attend this
meeting in person.
ROLL CALL:
Katherine Aitken-Young, Jim Blake, Suzanne Blumenthal-Smith, Eric Jung, Dave Morley, Brian
Neth, Liz Protell, Bill Webb, Gary Willard
Absent: Leslie Peterson, Bob Maxfield
Additional Attendees: Ron Murphy, Jeff Sibley, Jack Wedgwood, Terry Woodrow, Deputy Jeff Sanford, Dr. Nick Grace
* Minutes of 1/20/00 Meeting
MOTION: Jim Blake moved to approve minutes. Seconded by Gary Willard. All members in
favor. None opposed.
These minutes have been APPROVED AND POSTED TO THE WEBSITE. Eric has been asked to add the
YEAR to the link on the website for these minutes.
* Treasurer's Report
Brian Neth presented. $43k in bank
Beach staff reserve: Membership dues received so far: $11k (Last year BVRI received closer
to $18k)
Full Treasurer's reports available from Brian Neth.
*Beach Staff
Brian asked if we should reserve $$ for the beach person this year. Liz brought up that
there was question whether we needed a beach person this year at all. Terry noted that it
is not a lifeguard position, just a cleanup position so it could be done in a limited
number of hours. sometimes dues have been collected at the beach--but it's minimal if at
all. Dues are more likely to be collected at the beach on picnic day. Duties include: Rake
in the morning, clean up in the afternoon. Do 7 day-a-week AM/PM. Person hired is through
Mountain Adventure Seminars so they do not appear as an employee of BVRI. Brian Neth will
follow up with MAS to secure the person and reserve the funds.
*Lodge Pool Use
Suzanne Blumenthal-Smith has been following up on this with the lodge. Lodge has been
talking to their lawyers about how to simplify this process. Suzanne will provide more
details in the next few weeks.
*Summer Picnic
Saturday, August 26, 2001 Bear Lake BVRI Member Beach
Raffle and picnic commence at 12:00 NOON. Liz Protell will manage again this year and
Brian Neth will be transitioning in as the lead for the 2002 picnic. Katherine
Aitken-Young will assist with promotions, signage, etc.
*Picnic Raffle funding TARGET:
Liz Protell will lead the search for a "broad appeal" target for funding from
the raffle proceeds.
*VIP Program (Volunteers in Prevention)
This program has been effective over the years to ensure a "defensible space"
around homes in Bear Valley. It encourages raking lots 30' around houses and clearing the
debris to a burn pile. In the past BVRI has done inspections and assisted residents who
needed it to clear lots. Per Eric, these inspection teams have been very effective.
*Burn Pile Status
There IS a burn pile across the highway on Bruce Orvis' land per Eric Jung. Jason Comfort
has an exclusive arrangement with Bruce Orvis to use the burn pile. Jason can be hired to
haul material to the burn pile. You CAN do it on your own property but the fire must be
attended ENTIRE time it is burning.
Per Suzanne Blumenthal-Smith: A letter and checklist from the Fire Dept. went out to all
residents last September. The newsletter has also been a prime communication tool on this.
Onwers of undeveloped lots are supposed to clear their areas as well.
Brian Neth will chair this committee. Bill Webb will assist. Suzanne Blumenthal-Smith will
provide resources as needed from last year.
*Enforcement of Snowmobile Ordinance
Dave Morley got a letter from Dave Downie dated 2/14/01 asking for help to move the
snowmobile trail. The Sheriff's department did re-route the trail per Terry Woodrow.
Letter to Alan Turner went out regarding enforcement issues. Bill Webb and Alan had a
discussion 4/4/01. Alan's action was to follow up with the Sheriff and get back to Bill.
There were two specific questions addressed:
1. Is the ordinance enforceable in common areas
2. Is the ordinance enforceable for recreation riding 10pm to 6am.
Dave Morley will follow up with Dave Downie to confirm the road issue is now acceptable.
Bill Webb will report back when he hears from Alan Turner the answer to the specific
questions about enforceability of the ordinance.
*County Resource Advisory Committee
Per Eric Jung there may be grant money available for some of the areas we've gotten
involved with such as: forestry management, Harry Schimke logging project, stream
maintenance (clearing, etc.). Eric's recommendation is to monitor this committee and he
will continue to do this. August is an excellent time to do the stream clearing. We will
have a "spring cleanup" the weekend of 8/25-26 when we're up there for the
picnic and general meeting. Eric will organize this effort.
*Spring Cleanup
Dumpster will be brought in the weekend of 7/7-8. Bill will put a notice in the newsletter
so residents know when and where this will be available.
*Status of Election
The guidelines in the bylaws regarding how to hold an election with definition about other
members vs. members from the new subdivision owners and candidates are unclear. In the
first election mailing there was some confusion regarding subdivision and non-subdivision
owners. We didn't tell people how many to vote for nor did we leave a space for write-in
candidates. The board has therefore decided to do a second election mailing that will go
out shortly.
Dave Morley is working with Jim Blake to be sure we are covering all the legal bases on
this. Mailing labels will be printed and Fed Exed to Bill Webb as soon as the target
recipients are clearly identified and the election mailer is prepared.
*Bylaws
Once the bylaws have been accepted by a majority of the membership, the board Secretary
must sign and certify. The bylaws were changed by the previous board, but no signed copy
is in evidence at this time. Dave Morley to follow up with Jack Shuck regarding approval
of bylaw changes submitted to attorney following 1/22/2000 BVRI Meeting. Dave will work
with Jim Blake to move forward on finalizing and certifying the bylaws. Katherine
Aitken-Young, Board Secretary, will sign and certify the bylaws as soon as all
clarifications are made. Once bylaws are certified they will be posted on the BVRI
website.
*Membership Drive
Bill Webb will promote membership renewal in the next newsletter. Katherine-Aitken-Young
will create a membership drive sign. Dave at the General Store may be willing to have BVRI
membership forms in the store. Katherine will follow up with him as well.
*Status of swim platform and beach BBQ's
Per Brian Neth: $1000 reserved to remove and scrap the old ploatform. Also $4k in reserve
to purchase a new one. Jason Comfort was to be hired to remove the existing platform. no
action has been taken on this as of this meeting. Liz Protell would like to have new buoys
and anchors funded as well. New permanent BBQ's are also under consideration. Bill Webb
has offered to assist in building these but doesn't want to be responsible for design,
etc.
Permanent fulltime usable toilet with running water and power on site. If we're going to
run a water line, we should also put in a sewer and power line.
Ask for builder RFP and put a plaque on it "donated by". Liz Protell will follow
up on finding a resource for this and getting prices in. Brian will follow up on the
development of a budget for this based on the numbers that Liz finds out.
Note: Terry Woodrow worked with Bob Schulz last year and did identify where some of the
lines were around the beach area. She will provide those notes as needed.
*Status of tennis courts
There was a special committee being formed outside of BVRI. Per Eric, the corner survey
was started too late last year. This can be done again this year. Terry and Eric walked
the area with Michelle Plotnik but it was put on the back burner after the snow fell.
There was never a high usage of the tennis courts when they were available in the meadow.
This is an expensive proposition but would be a nice amenity for the community.
We already have a motion to spend $2K on the feasibility study for the tennis courts. Eric
Jung and Terry Woodrow will follow up with Craig and Michelle to continue the work that
has already been started on the feasibility study. Per Brian when he took over the
treasury there was no existing reserve for tennis courts. Per Terry this money was
returned to the general fund when the tennis courts were no longer open.
*Sewer Report
Gary Willard spoke to Jim Martin in Sacramento on the Regional Water Quality Control
Board. The availability of the 40 acre spray field is moving slowly. Looks like water
district won't get control of this area until middle of June. 6/14-15 there's a meeting of
the Water Quality Control Board. There is a proposal to remove the cease and desist that's
in place at that meeting that would result in a removal of the hold on hookups that is
currently in place. Processing for the NPDES Permit is in process as well. There will be
an opportunity for public comment in the 6/14-15 meeting. At the very least, BVRI should
write something to the Regional Water Quality Control Board recommending the cease and
desist be lifted. Per Eric a show of BVRI membership at the meeting would really help our
cause on this.
*Other old business
Gary Willard is following up on finding out if/how Bear Paw Ridge lots are being brought
into the BVRI jurisdiction.
*ARC Report
Nothing is happening per Ron Murphy. No new plans under review for the cmoing year. One
new one is coming in a week or so. A year ago Ron got approval by the board to send a
letter to the new sub homeowners that includes CC&R and building constraints. 2-3 page
ifnormational note to homeowners. Objective: Information. Include summary of when you need
to get ARC and county involved. Better impact if it goes as a separate mailing. Postage,
reproduction, envelopes. Ron Murphy will write and Dave will proof.
*Scholarship program ($1k per student)
Bill Webb reported on the program. This is a program to support local high school
graduates going on to higher education. All eligible students must be BV school graduates
as well. In 2000 there were four scholarships awarded. Target this year's scholarship
award at the the 8/25 picnic by Dave Morley.
MOTION: Brian Neth moved that we reserve $1K for the scholarship fund this coming year.
Seconded by Terry Woodrow. All members in favor. None opposed.
*Con Call format
Option to continue this format is an excellent way of enhancing full board participation.
Cost of call setup and toll charges will be covered by BVRI.
*Website Updates
New President's Message from Dave Morley needed. Dave will write and forward to Eric for
posting.
Update of Board Member Listing Needed. Board members to review the posted listing and send
updates to Eric for posting.
Posting of bylaws needed: After clarification and certification, bylaws will be posted on
the Website.
Trash/Recycling Update: Add scheduled trash bin emptying days of weekly Weds/Thursday to
the trash/recycling info posted on the site. Per Terry Woodrow, there's a new maintenance
person coming in who may monitor this more closely. Ultimately Leonard Turnbeaugh of
Public Works is responsible for the scheduling and policing of the trash and recycling. If
there are specific issues regarding this, they should be addressed to him
*Fall newsletter schedule
Target early June publication date. All editorial due to Bill Webb by June 1
*Next board meeting
Sunday, August 26 at 8:30 am
*Summer Picnic
Saturday August 25th 12:00 noon
*General meeting
Sunday, August 26th at 10:00 am
ADJOURNMENT:
Meeting adjourned at 5:30pm.
Katherine Aitken-Young